Hiring a Disc Jockey for your wedding ceremony,
wedding reception or other event here in the Raleigh-Durham North
Carolina Area? Please read this carefully...and choose well.
The DJ that you choose will be your spokesperson
and everything they say or do on that day will be a DIRECT
reflection on you. Here are some important points to remember when you interview
a DJ company.
Who is going to show up at my wedding
and handle my event ?
This is THE biggest concern about the DJ industry
today....The person you interview may not be the person that will
actually perform at your event!! You should always ask
who will be the actual person performing, and if you can meet
him or her. You should know this UP FRONT before you decide on
a company or sign a contract. Preferably, you should meet
both the owner/contact AND the actual DJ.
There are plenty of "Multi Operator" services
in our area who will be 100% upfront with
you regarding this particular aspect of
their service and they will be glad to arrange for
you to meet your prospective entertainer.
If you don't get a good answer when you ask this question,
FIND a different DJ service.
Can you expect prompt return of your
phone calls or Emails?
You should expect to get a call back or an Email back
within 24-48 hours. There are many DJ's who may be at
a show when you call. Be sure to leave a good call back number
and your name, as well as the time frame you need entertainment for.
In fact, provide as much information as possible. This will
help the DJ to give you more information about their service and give
you an accurate assessment of what they will charge to handle your
Will they meet with you?
This is going to be one of the
greatest days of your life! Yet we find many
prospective brides will choose a service without actually
seeing who they have selected or understanding what they are getting
for their money.
We feel that you should feel 100%
comfortable about meeting the various companies that
want your hard earned money, and most full service
companies will want to meet with you and anyone you wish to be
present to talk about your special day They
want to make sure that you are 100%
comfortable with their choice, and will not try to use fear or
pressure as a mechanism to book you.
What value are you placing on your
On a scale of 1 to 10, how
important is the entertainment? Select your DJ
service on the overall VALUE that they bring. You most likely
are not planning to simply show up
and "wing it" through an event such as your wedding. You shouldn't
hire a DJ service that will do that either. Understand
what specific services your DJ company will bring to bear when
you interview them. A list of many of those services we
offer are at the bottom of this page.
Will the DJ meet with you AFTER signing
the contract to plan your event?
Your DJ should ALWAYS be willing to discuss your
event at any time, and should display the flexibility to accommodate changes
and help you solve problems. Meeting your DJ to plan well in advance of
your event is crucial to ensure a smooth and successful such as a wedding
ceremony and reception. Your DJ should discuss the follow
up meetings and planning. The DJ should also work with you to decide
on an appropriate time to meet with you to
accomplish the planning phase of your event.
Will you have to plan this by
A new trend these days is the use of "online
planners", where the client gets to "plan their own party"
on the Internet. While many think this is "cutting
edge" and "cool", the reality is that many companies do employ
this tool to minimize the time they spend with you, maximize their profit,
and place the responsibility for the success of your own reception squarely
on your shoulders.
While planning a reception isn't rocket
science, it does require a clear view of each client's "Landscape"
or operating conditions. An experienced DJ will know
what questions to ask you that will avoid these landmines
and pitfalls. Someone with little or no experience will
not be able to interpret the planner you fill out online as being a good
plan or a plan that has some hidden pitfalls. Many sadly, do not
even check these planners out, and assume that the client knows best, and
they make mistakes while your reception is in progress, like not
pronouncing names correctly, or managing the event over the PA system, when
it is too late to fix it.
Nothing takes the place of well invested time to
advance plan the event. If the company you interview is not willing
to invest that time with you in advance, you may be in for a big
disappointment come time for your event to start. In
some circumstances, such as the client being out of state, where
email and phone are the primary avenues of communication,
as long as you feel good about the level of communication taking
place, this is OK.
Do you LIKE the person that you interview
at your meeting?
There is NOTHING worse in the world than having to
do business with someone you do not like. Choosing the person who "feels"
right is the most important factor in picking the right entertainer for your
party or reception. The DJ you choose should be very open about what he/she
can do for you and should volunteer information and show you that they
are comfortable with the type of event you
are planning. Most services want you to
be 100% comfortable with your choice you make and will
not use fear tactics to scare you into booking
Is the person knowledgeable about your type
Not every DJ is qualified to handle every
type of event. Rather than ask "how much do you charge" as
your first question, you should ask your DJ, "How much experience
do you have doing weddings"?
Ask the DJ how many events of your type that he/she
has done. As you interview your DJ, if you do not get
the impression that the DJ is comfortable with
your event and specific needs, you should interview more companies
before you make a selection. The DJ should spend
time listening to you describe what you want to
happen, and get excited about your event.
What does the DJ use to "Seal The Deal"?
You should expect to see several documents that the
DJ service uses to display their service and demonstrate HOW they
will conduct and plan your event. First and foremost is a planner. This planner
should impress you enough to the point where you understand that the DJ you
are hiring is a professional, and is capable of handling your event. A sample
copy of the CONTRACT to be used should be available as well as a schedule
of pricing information. A DJ may also give you a list of references. CALL
THEM!! Ask if there were any issues or problem areas when the person dealt
with the DJ.
Of course, you will most likely not get
a bad reference, but you should be able to note elements
of consistency between what the DJ tells you in the interview and
what his/her clients have told you.
Does the DJ have a music list
You need to be assured that the DJ you hire not only
has a sizeable collection, but has a variety of music, especially for wedding
receptions, where many different styles of music will be requested and
several different age groups will be in the same room together. Ask to
see a music list. Find out if the DJ service you want
to hire will work to acquire the music you
need to ensure your event's success. Having a large library
is not nearly as important as having a large selection of music
that you, the client, need to have played at your event. Find
out if your DJ will be flexible with requests for special music,
and will follow your direction (if you give direction) about "do
not plays" and "must plays".
Does the DJ use professional grade
If the DJ does not have pictures of his or her gear,
you should ask to set up a time to see the equipment or see pictures of the
DJ's set up. You should not expect
to be invited to someone's wedding or private event to accomplish
this however. The DJ should be
able to tell you what he/she uses and characterize the equipment as professional
grade. You should not recognize your favorite consumer brand stereo
components from Best Buy or Walmart in use
at your reception.
Your DJ entertainer is an insurance policy you buy
that ensures that all of the other money you spend will not result in bad
memories or a less than enjoyable occasion. Good entertainment is NOT cheap,
and cheap entertainment is NOT good.
If you answered 9 or 10 in the value question
raised above, that means you are placing 90 to 100% of the success of your
event on your entertainer. Now consider the percentage of money you
are spending with respect to the amount you have budgeted for the event.
In many cases, clients budget less than 5% of their money on entertainment,
but expect the entertainment to be the main factor in making the event a
Does that make any sense?
Your DJ, if you have chosen a good one, will display
many of the following skills and attributes before and at your